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Resignation Letter Template in Word
A free, downloadable resignation letter template in Word to help you draft a professional letter of resignation. Easy to download, edit, e-sign, share, and print.
- Free, professional resignation letter template in Word, that you can download
- Advanced encryption for secure downloads
- Ready to go—no need to start from scratch
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How To Use the Resignation Letter Template
- Download the Resignation Letter Template to your device.
- Open it in Microsoft Word for easy editing.
- Replace the placeholder text with your details, such as your name, job title, and company information.
- Use our PDF Converter to save your completed letter as a PDF and add an e-signature with our eSign PDF tool.
- Download your signed PDF and send it when ready!
FAQs About Resignation Letters
What is a Resignation Letter Template?
Smallpdf's Resignation Letter Template in Word is a helpful, free outline designed to guide you in writing a clear, professional resignation letter. This downloadable and printable template provides an example layout with content you can customize in Microsoft Word. It includes placeholder text for you to edit, ensuring you cover all essential points with the right tone and structure. Our Resignation Letter Template makes it easy for you to personalize your letter while staying respectful, ensuring your letter is clear and well-received. This, and our other professional and business templates, can be downloaded for free, without any need to register.
Can I use the Resignation Letter Template in Google Docs and Google Slides?
Our Resignation Letter Template in Word is compatible with Google Docs. If you don't have access to Microsoft Word, download our letter of resignation template and import it to Google's ecosystem. You can then use Google Docs as an editor. You can also use our PDF Converter to convert DOCX files to PDF, XLSX, PPTX, or JPG format. With Smallpdf Pro, you can also edit any of the text in our Resignation Letter Template and other free templates. While our Resignation Letter Template is not suited for use in Google Sheets or Google Slides, some of our other business and professional templates are.
What is the usual format for a resignation letter?
The typical format for a letter of resignation uses a professional tone from start to finish. The Smallpdf Resignation Letter Template opens with a polite statement of your intention to resign, followed by your last day of work and any relevant details. A clean, straightforward approach reinforces respect and leaves a positive final impression. It is best to use a respectful closing like “Sincerely” to end on a courteous note. There is no need to include a subject line in your resignation letter. Microsoft Word is a common choice for drafting a letter of resignation, as it allows for easy formatting and editing. To avoid compatibility issues, you can use our PDF Converter to change your Word document to a PDF file.
What to include in a letter of resignation?
A well-structured resignation letter should include key information like the recipient's name, the company name, your full name and current job title, your notice period, and your last working day. Briefly mentioning positive experiences and offering assistance with the transition process can leave a good impression. It is also recommended that you add your contact information, such as a phone number, allowing the company to reach you if needed after your departure. If possible, convey appreciation for the opportunity as this leaves the door open for future connections.
Do you send a letter of resignation to HR or manager?
The appropriate route is to send a formal resignation letter directly to your manager, as they oversee your role and transition. However, you can send a copy to Human Resources (HR) later, since they usually need a copy as part of the official exit process. Depending on your relationship with your manager, you might want to first discuss your resignation with them in a private meeting. After the discussion, you can formally submit your letter to both your manager and HR. This approach ensures that your immediate supervisor and HR team are informed, allowing for a smooth handover and professional departure.